Traveling for business is very different from traveling for pleasure. You almost always have a set route to stick to, you have very little time, and you usually can’t get to where you want to go.
Before jumping on a business jet, there are some things you need to remember and plan for. This guide will help you organize the perfect business trip, where you forget nothing and do everything you want to do.
The first thing you need to do is plan ahead. You need to know where you’re going and when you need to be there, because most business trips sometimes don’t even last 24 hours; you have no time to waste.
If you have to go somewhere, meet a client, or meet at a client’s office, you need to know where you are going and how you will get there. This becomes especially important if you are traveling abroad as you will not know all the ins and outs of the new country or city you are visiting.
Reserve in advance
Booking in advance is something that many travelers forget to do. It is essential that you book everything from taxis to restaurant reservations a few days before your departure. It’s okay if your company takes care of it, but if it doesn’t, you should.
This is also important if you wish to do anything outside of your obligations. The last thing you want to do is miss out on something just because you didn’t book far enough in advance.
what to pack
Packing for a business trip is more important than you think. You have to travel light, but you can’t forget anything either. The first thing to remember is a formal suit and shoes. You don’t want to travel in a suit, but you’ll probably need one if you’re meeting clients.
Grooming supplies should be next on your list. You need to remember your toothbrush and toothpaste, razor or electric razor, deodorant and cologne. Looking and smelling fresh is important, especially if you’re stepping off a plane and heading to a meeting from the airport.
Finally, you need to remember what gadgets you carry, like your laptop or tablet, and their charging cables. A universal adapter is a major and necessary asset if you are traveling to a foreign country.
Loyalty programs are your best friend if you travel often. Airlines, hotels, and restaurants all offer some form of loyalty program that gives you discounts, free flights or meals, and even free hotel stays.
Although these benefits are sometimes not immediately available, they become a great advantage when you plan to travel for pleasure. You can get an extra night or two at a great hotel.
Check the time
One thing you should always remember is that your time is limited. As mentioned, some business trips don’t even last 12 hours, let alone 24. Therefore, you need to keep an eye on the time and make sure you always have enough.
You will need time to travel, eat, meet and sleep. While it’s often relatively easy to stick to a schedule, if you have a few slip-ups or delays, you’ll need to have a backup plan to make sure your trip doesn’t get derailed.
Keep your brain active or relax
If you’re traveling for a big meeting, you’ll want to keep your brain active and sharp. With podcasts and TED Talks being more popular than ever, these are the best ways to keep your brain active and stay on top of your game.
On the other hand, you might want to relax and turn off your brain so you can sleep. Spotify is your friend; it has a huge selection of music, with YouTube being ideal for videos that last several hours of relaxing sounds.
There are also a handful of essential apps that every business traveler should have. Uber should be at the top of your list because it allows you to hitchhike almost anywhere; it becomes even more useful if you want to go somewhere spontaneously.
Evernote is a great app for taking and sharing notes. You can connect to your other devices and have all your notes available when and where you need them. Although it’s not an app, Google Docs lets you work online and share documents in real time, allowing for seamless communication.
Traveling for business doesn’t have to be stressful. The most important aspect is preparation. If you plan enough and know where you are going and what you need, these trips can be stress-free and successful.
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